TEXAS TECH COLLEGE
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Last Updated September 30, 2006 |
TRAVEL
Application for Official Travel
Under the provisions of the present law, institutions of higher education are required to maintain records of faculty members absent for official and personal reasons. The appropriate forms for notifying the University of an absence from campus can be obtained from Sidney Fleming in room 110A and attached herein.
The "Application for Official Travel" is to be used when faculty travel out of town for business or for personal reasons. The completed form should be submitted prior to departure even when the travel is not funded by the College. The application must describe the intended travel and delineate the provisions for teaching responsibilities and other University duties during the faculty member's absence from campus. When presenting a paper, the title of the paper must be stated on the application. Faculty are encouraged, as a professional courtesy, to list on the travel application the location of their travel and contact numbers where they can be reached in case of an emergency. The travel request should be submitted to Sidney Fleming in room 110A. The department chairperson will be requested to sign the travel application. Sidney will then submit the application through TTU’s online travel system.
Travel Outside the
In accordance with the present law, faculty travel outside the
TTU Corporate Travel Credit Card
Making Reservations
When making reservations for airline, hotel, and car rental the traveler may compare the State of
Filing of Travel Voucher
A Travel Voucher must be submitted and filed with the TTU Travel Office within 30 days after the conclusion of travel for which funding was pre-approved. No reimbursement will be allowed if reciepts are turned in after 30 days unless there are extenuating circumstances. Upon completion of your voucher you should receive reimbursement within 10 working days provided everything is correct on your voucher.
Sidney Fleming will prepare the travel vouchers. To prepare the voucher she must have original receipts for expenses for which reimbursement is being requested.
The following information will be helpful in computing in-state travel expenses:
1. If the employee's duties do not require an overnight stay, meals are not covered. If an employee's duties require an overnight stay, meals are covered not to exceed the daily per diem, at the following rate:
Breakfast (20% of daily per diem) if departure from city limits or airport is prior to 8:00 a.m. or return is after 10:00 a.m.
Lunch (30% of daily per diem) if departure from city limits or airport is before 12:00 noon or return is after 1:00 p.m.
Dinner (50% of daily per diem) if departure is before 5:00 p.m. or return is after 7:01 p.m.
Only those meals that are actually purchased can be claimed on the voucher. Please let Sidney know which meals you wish to be reimbursed for. Receipts are not required for meals within the United States. Out-of-the-country travel requires receipts for ALL expenses, meals included.