COLLEGE OF EDUCATION

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COLLEGE OF EDUCATION ORGANIZATION AND ADMINISTRATION

Dean, Sheryl L. Santos, Room 110D

Associate Dean for Graduate Education, Research & Administration, Joe Claudet, Room 110AA

Associate Dean for Teacher Education and Student Services, Peggy Johnson, Room 110B

Finance Manager, Sandy Smith, Room 110E

Assistant Academic Dean for Resource Deveopment & Public Relations, Judy Simpson, Room 113

Curriculum & Instruction

Educational Psychology and Leadership

Sheryl Santos, Room 110D

Doug Simpson, Room 359 (Sally McMillan for Fall07, during Simpson's development leave)

Pat Watson, Room 322

Peggy Johnson, Room 110B

Katie Button, Room 324

Doug Hamman, Room 364

Jennifer Wilhelm, Room 270

Loretta Bradley, Room 210

Sylvia Mendez-Morse, Room 307

Arturo Olivarez, Room 374

Joe Claudet, Room 110AA

Steven Crooks, Room 264

Carol Layton, Room 220

8. ORGANIZATIONAL CHART

COE Organizational Chart 2007-2008

• Having ultimate responsibility for the welfare and development of the College, its faculty, and its student body.

• Representing the College in its working relationship with other academic and administrative units within the University.

• Representing the College in professional matters external to the University setting.

• Serving on College and University committees as requested or designated by policy or proper authorities.

• Serving as both leader and resource person in matters concerning:  current and new faculty recruitment, welfare, and development; program development and long range planning; College organizational patterns; and policy formulation.

• Having final responsibility for budgetary matters.

• Approving and signing selected documents, such as personnel forms, diplomas, and grants.

• Designing and implementing plans and programs to enhance the position of the College as a leader in education in Texas and beyond.

• Recommending faculty to the Provost for promotion and tenure.

• Exercising final approval on faculty evaluation and salary adjustments.

• Providing leadership to the College's development activities.

• Providing general leadership for graduate education, research, and administration for the College of Education .
• Serving as Graduate Advisor for the College.
• Promoting the improvement of graduate education in the COE by working with department chairs and faculty to ensure that research assistants (RA), graduate assistants (GA), and graduate part-time teaching instructors (GPTI) enjoy a meaningful, stimulating, and professionally rewarding experience.
• Facilitating regular meetings of the COE Graduate Faculty on matters relating to the quality and enhancement of graduate education in the College.
• In cooperation with the Department Chairs, coordinating the selection, appointment, and performance assessment of research and graduate assistants and part-time teaching instructors.
• Promoting modification of graduate programs to meet changing needs.
• Promoting cooperation and cohesiveness in graduate studies among the departments and programs of the College.
• Coordinating (through the department chairs) off-campus graduate programs with the Office of Outreach and Extended Studies.
• Coordinating admission of graduate students with department chairpersons and program coordinators.
• Coordinating and administering the master's comprehensive evaluations.
• Serving as the College of Education appointed representative on the University's Research Council.
• Providing consultation services for faculty and graduate students.
• Coordinating the research program for the College of Education .
• Stimulating research and scholarship among the faculty of the College of Education by coordinating seminars and discussions on developing educational research, including seeking grant proposals and securing external funding.
• Serving as the liaison with local, regional, and national professional organizations dedicated to research.
• Facilitating the work of and serving as an ex officio member of the College's Graduate Academic Affairs Committee, Human Resources Committee, Research Committee, and Promotion & Tenure & Post tenure Review Committee.
• Providing administrative supervisory leadership to the College's Technology Leadership Team (consisting of Technology Network Support Services, COE Technology Labs, Instructional Support Services, Learning Resource Center , and Video Production Services).
• Facilitating the work of the College's Leadership Council.
• Generating reports and other related documents associated with Graduate Education, Research, and Administration in the College of Education .
• Coordinating new faculty orientation (in association with Department Chairpersons).
• Supervising COE mailroom/student workers and completion of travel applications and vouchers.
• Recruiting, training, and supervising COE Dean's Office staff personnel.
• General personnel administration.
• Facilitating searches and affirmative action matters.
• Coordinating faculty development efforts (in conjunction with Department Chairpersons).
• Administering and facilitating recommendations relating to the resources of the College (e.g., space, equipment, supplies, staff assignments)
• Maintaining physical facility and property inventories.
• Performing other responsibilities assigned by the Dean.

• Providing leadership and support in the conceptualization, development, and initiation of new programs and/or program revisions.  This includes coordinating the process of obtaining approvals of new programs and courses.

• Administering and coordinating all certification activities on the campus, including recommending individuals to the state for teacher and other educator certification.

• Working closely with, and serving as ex officio voting member of the Undergraduate Academic Affairs Committee on matters related to program development.

• Serving as the designated Director of Teacher Education and Chairperson of the Teacher Education Council.

• Representing the College of Education on the University Academic Council.

• Maintaining effective communications with the College faculty and cultivating productive relationships with other academic units within the University setting.

• Directing and coordinating activities related to admission of students to education preparation programs.

• Coordinating and assessing the advisement and registration system for undergraduate students.

• Overseeing staff activities concerning student records, validating completion of degree requirements, and certification. 
• Overseeing add-drop of courses, and academic suspension/probation matters.

• Serving, with the Dean, as program liaison with the Texas Education Agency, the Higher Education Coordinating Board, and the State Board for Education Certification.

• Representing the Office of the Dean in the broad realm of student affairs.

• Performing other responsibilities designated by the Dean.

Assistant Academic Dean: (for Resource Development and College Development Officer)

The Assistant Academic Dean for Resource Development and College Development Officer reports to the Dean of the College of Education for all activities and to the Associate Vice Chancellor for College Development Programs as Senior Development Officer. The Assistant Academic Dean for Resource Development and College Development Officer supervises the Director of Public Relations, who also works as College Development Officer, a Lead Specialist for Outreach; an administrative secretary, and graduate assistants when applicable.

   Grant Development and Management

• Facilitating all aspects of grant development and submission for faculty.

• Writing grants to fund needy areas in the College.

• Helping faculty with post-award management of funded grants.

• Serving as liaison with other offices, such as Office of Research Services, Grants and Contracts and grant program officers as   appropriate.

• Providing the Dean and the College with reports as necessary.

   Donor and Gift Development

• Providing overall leadership and management for the college development office, including supervision of college development staff and budget management as appropriate to the particular college.

• Planning, coordinating and evaluating college goals for development in conjunction with the Provost, Associate Vice Chancellor, and Dean and preparing annual assessment and other reports.
• Serving as the development liaison with central IA staff and other College Development Officers.
• Participating as an integral part of the Texas Tech University Institutional Advancement team.
• Facilitating the presentation of gift proposals to major prospects annually with a focus on approved academic priorities, as well as to prepare and present proposals for lesser gifts.
• Stewarding all existing donors.
• Developing and cultivating new donors.
• Overseeing the work of the Dean's Council for Resource Development and Public Relations.

   Public Relations

• Designing and implementing events, activities, and services that will enhance the COE both on campus and in the larger community.

• Developing publications, brochures, reports, etc., for the College at large.

• Overseeing the work of the public relations for the College.

• Providing leadership, oversight, and implementation of the development of collaborations and partnerships both on the campus and in the community.

• Providing leadership, oversight and help with the implementation of services, activities and events for students, faculty, and staff.

DEAN'S COUNCIL FOR RESOURCE DEVELOPMENT AND PUBLIC RELATIONS

Special Projects

• Designing and implementing programs and projects designed to meet the diversity goals of the University and College, such as Project FUTURE.

• Designing and implementing programs for special student populations, such as AAT transfer students.

• Administering scholarships.

• Serving as chief executive officer of the department, reporting to the Dean of the College of Education.

• Providing strong leadership in developing high quality undergraduate and graduate programs.

• Reviewing and approving grant proposals.

• Establishing, maintaining, and facilitating collaborative relationships with schools, other educational agencies, professional organizations, and other University administrators and faculty.

• Creating an environment that fosters high academic standards.
• Promoting research and scholarship among faculty.

• Participating in formulation of academic policy of the College of Education.

• Being responsible for scheduling of all classes offered by the department.

• Preparing reports and statistical information for the department.

• Promoting effective communication with faculty members, reviewing faculty performance, and counseling with faculty concerning continuing development and progress.

• Assuming responsibility for the quality, effectiveness, and progress of the academic unit.

• Formulating and executing department and College policies with due regard for the prerogatives and responsibilities of the faculty.

• Recommending to the Dean all appointments, tenure, promotions, dismissals, leaves, salaries, salary adjustments, and all other personnel actions relating to the academic and non-academic staff in the academic unit.

• Coordinating responsibility for the academic advisement of majors.

• Conducting an annual review of each faculty member.

• Considering academic appeals by students as described in the University academic appeals procedure.

• Serving as custodian of all official records of the unit.

• Providing direction to department clerical staff to insure a productive and responsive department.

• Promoting faculty development to insure that the quality of instruction is relevant and reflects the existing knowledge base.

• Consulting fully and regularly with the faculty and securing faculty input when appropriate.

• Coordination of classroom assignments.

• Establishing and maintaining a long-range department strategic plan.

• Promoting excellence in teaching, research/scholarship and service.

• Performing other duties as assigned by the Dean.
• Coordination of textbook order by faculty.

Finance Manager

Certification Officer

The Certification Officer's specific responsibilities incude the following:

• Responsible for the development, coordination, administration and management of the certification office.
• Administers and coordinates all TTU teacher certification activities including admission to programs, monitoring student progress and recommending students for certification.
• Coordinates and assesses the advisement and registration systems for the programs.
• Oversees staff activities concerning student records, validating completion of degree requirements, and certification; policies related to petitions and substitutions, policies related to qualifying students for certification exams; the out-of-state recommendation process.
• Serves as liaison (with the Associate Dean for Teacher Education) to the State Board for Educator Preparation/Texas Education Agency.

Major/Essential Functions:

• Working with the Associate Dean for Teacher Education, the Certification Office r communicates with teacher education faculty about certification matters and changes, or coordinates revision for certification programs across the campus.
• Verifies and assists in data retrieval for various reports including the Accountability System for Educator Preparation, the Legislative Budget Board report, and the Title II reports.
• Works with the college's assessment team to prepare accreditation reports.
• Prepares an annual certification report.
• Communicates with school district and other college/university personnel concerning certification requirements, testing, permits, etc.
• Supervises office staff members and the college advisors.
• Prepares a variety of reports regarding certification as requested.
• Coordinates TExES workshops and practice sessions.
• Improves the use of technology in the certification process.
• Regularly updates the Certification Handbook and websites
• Serve on appropriate committees and attend associated meetings

The Manager of Clinical Experiences reports to the Associate Dean for Teacher Education and Student Services. The Coordinator of Clinical Experiences administers and supervises the student teaching program.  Specific responsibilities include the following:

• Ensuring that student teaching meets the criteria established by the faculty and the Texas Education Agency.
• Administering the assignment of student teachers to  individual schools.
• Fine-tuning student teacher assignments; identifying scheduling and transportation problems of students.
• Counseling student teachers with problems and working with cooperating teachers concerning those problems.
• Coordinating with public school board personnel the appropriate placement of student teachers.
• Formulating lists of cooperating teachers from school systems' lists.
• Notifying school systems and cooperating teachers of assignment of student teachers.
• Preparing and disseminating necessary information regarding student teachers.
• Conducting meetings with teachers and College supervisors regarding student teaching information.
• Scheduling meetings, as appropriate, for student teachers.
• Assessing on a semester basis the appropriateness of the experiences received and recommending changes to the College faculty, officers of the local public school board, and cooperating teachers.
• Visiting schools to evaluate the types of experiences being provided.
• Administering the assignment of University supervisors for student teachers.
• Serving as an ex-officio member of the Teacher Education Council.
• Supervising any staff members who support the office.
• Representing the College in its relationship with the other institutions, accrediting agencies, and professional organizations.
• Performing other responsibilities designed by the chairperson of the Department of Curriculum and Instruction.

• Ensuring that all field experiences, other than student teaching, meet the criteria established by the faculty, the Texas Education Agency, State Board for Educator Certification, and other professional organizations.
• Assisting faculty with the scheduling of field experiences and practice.
• Serving as the contact person for school districts so that all field placements are made through a single office.
• Administering the assignment of all field experiences, other than student teaching, to individual schools (K-16).
• Administering assignments of supervisors for Post-Bac interns.
• Working in conjunction with the COE Academic Program Advisor, administers and supervising the administrative procedures associated with interns of the post-baccalaureate program.
• Fine-tuning field experiences; identifying scheduling and transportation problems of students in the field.
• Coordinating with local education agencies the appropriate placement of field experience students.
• Formulating lists of "master teachers" from school system's lists.
• Notifying school systems, cooperating teachers, and College of Education faculty of assignments of field experience students.
• Conducting meetings with teachers and College supervisors regarding field experiences information.
• Scheduling meetings, as appropriate, for field experience students.
• Working with the Coordinator of Clinical Experiences on any projects that may overlap between the two offices.
• Assisting in recruiting efforts, both undergraduate and graduate students.
• Serving on appropriate committees and attending associated meetings.
• Supervising any staff members who suppoort the office.
• Performing other responsibilities designated by the chairperson of the Department of Curriculum and Instruction.

• Working on an individual basis with faculty currently teaching or wanting to teach part of a course or an entire course in a distance learning environment to ensure technology use in each context is appropriate and effective.

• Coordinating use of College distance learning resources, including designated distance learning / video network equipped classroom(s).

• Providing formal and informal training opportunities for faculty to learn new technology-related knowledge and skills relevant to instruction.

• Serving as resource personnel to faculty on matters concerning: new developments in educational technology related to distance learning methods and technologies.

• Supervising student assistants working in the faculty support office.

• Overseeing the implementation of the technology goals in College of Education Strategic Plan;

• Serving as a member of COE Technology Committee to advise Administrative Council on technology-related policies and procedures;

• Monitors security of computer equipment and data;

• Reviewing the college's needs for technology-based hardware and software;

• Advising on all equipment (computer, printer, and server) and related purchases;

• Supervising the College Computer Labs, overseeing the operation of the technology labs located in the college;

• Supervising the College Computing, overseeing the operation of providing technical support to faculty and staff members; and
• Supporting the Service Plus Philosophy of the University.

Office of Accreditation & Assessment

The Office of Accreditation and Assessment is composed of Director of Accreditation, Director of Institution Research, Director of Assessment, and a secretary. The office is responsible of collecting, organizing, and analyzing data needed for accreditation and other assessment purposes. Working closely with University and College administrators, educator preparation faculty, and representatives of local school districts, the office is expected to carry out numerous assessment-related functions, including but not limited to the following: 

• Developing and maintaining the Educator Preparation Assessment System (EPAS). Many of the EPAS evaluation measures are found in an online table.
• Creating and maintaining comprehensive databases for candidates of the Educator Preparation Programs, including information on candidates at each of the transition points of application, admission to program, admission/exit from clinical practice, completion of program, and completion of certification.
• Creating and updating an online submission system for Faculty Annual Reports and summarizing the information faculty submit for annual evaluation for further analysis.
• Preparing reports for the NCATE Accreditation Review in 2006, with a Virtue Display Room where the reports and supporting documents can be searched and viewed.
• Completing the Annual Assessment Report for Strategic Plan of the College of Education that summarizes accomplishments of the faculty and updates the strategic goals of the college.
• Organizing and conducting the Student Course/instructor Evaluation every semester.
• Complete the Professional Education Data System (Parts A, B, and C) sponsored by AACTE and NCATE.
• Creating and maintaining an online submission system where faculty members submit course syllabi before the beginning of each semester to ensure the syllabi are updated and contain component (e.g., Learning Outcome Assessment) required by SBAC, NCATE, and other accreditation agents.
• Conducting an online Graduate Student Survey twice a year to assess graduate students' perception of quality of graduate education offered in the College of Education before the completion of the programs.
• Conducting an online Alumni Survey once a year to outreach graduates of the Teacher Preparation Program for their perception of knowledge, skill, and dispositions that the college prepared them for their teaching career.
• Conducting an online Employer Survey to seek feedback from school principals and district superintendents on strengths and weaknesses of candidates graduating from Educator Preparation Programs.
• Conducting a Teacher Preparation Program Student Survey (in Capstone courses) twice a year to assess student perception of the knowledge, skill, and dispositions during the preparation program,
• Summarizing and sharing information collected through the surveys and other means with programs for program improvement.

Program Coordinators

• Providing leadership in program planning to establish and maintain the quality and effectiveness of the program.

• Providing leadership in strategic planning and its implementation.

• Convening and chairing meetings of the program faculty.

• Facilitating graduate admissions and admission appeals.
• Coordinating the development, supervision and/or grading of doctoral preliminary and master's comprehensive examinations.

• Assisting the Department Chair with the scheduling of program courses and assignment of classes to faculty.

• Initiating the development of new courses and/or modification of existing ones to insure that the program reflects current thinking and practice.

• Assisting the Department Chair in the selection and assignment of teaching assistants, adjuncts, and research assistants.
• Coordinating the preparation of reports related to the program and strategic plan as requested by the Department Chair or the Dean.

• Coordinating student advisement and placement of graduates for the academic program.

• Serving as liaison between program faculty members and Department Chair/Dean.

• Developing and revising program documentation and advisement materials.

• Providing leadership in recruitment of new students.

• Serving as liaison between program faculty and the offices involved in certification and endorsement programs.

• Providing leadership in designing, planning, and scheduling student program activities (e.g. seminars, retreats, conferences, etc.) that promote a positive scholarly culture in the program area, consistent with that within the COE.

• Coordinating NCATE for Programs.

• Keeping database of students.

• Assisting in faculty searches.

• Providing program information to individuals as needed/requested.
• Serving on the Leadership Council.

• Performing other duties as assigned or undertaken (e.g. duties unique to the program).